Quote Generator

What is the Free Quote Generator?

The free Quote Generator creates professional business quotes and project estimates as downloadable PDF documents — ready to send to clients. Add your company details, the client's information, and a list of services or products with quantities and rates. Apply discounts, taxes, and delivery charges; set a validity period so the quote expires automatically; and download a polished A4 PDF quote in seconds. Your sender profile is shared with the Invoice Generator so you only type your details once.

• → Send a professional quote to a prospective client before a project begins
• → Create a detailed estimate for a construction, renovation, or installation job
• → Issue a supplier quotation for procurement or tender processes
• → Provide an itemised price breakdown before the client signs off on a contract
• → Present multiple line items with individual pricing for scope-of-work transparency

How to Use the Free Quote Generator

1. 1 Fill in your From (Your Details) — name, address, email, phone. If you've used the Invoice Generator, these are already saved.
2. 2 Fill in the Prepared For section with the client's name, address, email, and phone.
3. 3 Enter the Quote Number (or click +1 to auto-increment), set the Quote Date, and choose a Validity Period (7, 14, 30, 60, or 90 days — the expiry date is calculated automatically).
4. 4 Add your Line Items — description, quantity, unit, and rate per item. Click + Add Line Item for more rows.
5. 5 Configure Discount, Tax, and Shipping charges (% or fixed toggle), add any Lead Time / Delivery information, and fill in Notes / Terms.
6. 6 Click ⬇ Download PDF Quote to save your finished quotation.

Key Features

• ⏱️
  Validity period dropdown

  Set quote validity to 7, 14, 21, 30, 60, or 90 days — expiry date calculated automatically.
• 🎨
  Brand colour

  Shared with the Invoice Generator — set your colour once, used across all documents.
• 💾
  Auto-saved draft

  Quote draft is saved to your browser (separate key from invoices) — pick up where you left off.
• 🚚
  Lead time field

  State expected delivery or turnaround time directly on the quote PDF.
• 💸
  Flexible charges

  Discount, tax, and shipping each have a % / fixed toggle for maximum flexibility.
• 🆓
  Free, no signup

  Generate unlimited quotes with no account, subscription, or watermarks.

Example Usage

From: BuildRight Ltd | To: Greenfield Properties
Item 1: Foundation Work | Qty: 1 | Rate: $12,000
Item 2: Framing | Qty: 1 | Rate: $8,500
Tax: 7.5% | Valid for: 30 days | Lead Time: 6–8 weeks

Subtotal:   $20,500.00
Tax (7.5%): $1,537.50
Total:      $22,037.50
Valid Until: 27 June 2026

PDF quote downloaded as "quote-QT-001.pdf"

Frequently Asked Questions about the Free Quote Generator

What is the free Quote Generator?

Create professional business quotes and estimates with PDF export.

Is the Quote Generator free to use?

Yes, the Quote Generator is completely free. No account, subscription, or signup is required — ever.

Does my data get uploaded anywhere?

No. The Quote Generator runs entirely in your browser. Your data is never sent to any server.

Does it work offline?

Yes. Once the page has loaded, the tool works without an internet connection.

Which browsers are supported?

All modern browsers — Chrome, Firefox, Safari, and Edge. No plugins or extensions required.

What is the difference between a quote and an invoice?

A quote (or quotation) is a document issued before work begins, stating the price you propose to charge. It is not a request for payment. An invoice is issued after work is completed (or at agreed milestones), requesting payment for goods or services already delivered. A client accepts a quote, then receives an invoice.

Is this quote legally binding?

A quote can become legally binding once a client formally accepts it — in writing, by email, or by signing. The quote itself is an offer; acceptance creates a contract. To protect yourself, include clear terms in the Notes section (e.g. "This quote is valid for 30 days. Work commences upon written approval."). For large projects, follow up the accepted quote with a formal contract.

Can I convert a quote into an invoice?

The Quote and Invoice generators are separate tools — you cannot automatically convert one to the other, but they share your sender profile so switching is fast. Once a quote is accepted, open the Invoice Generator, your company details are already filled in, then enter the same client details and line items from the accepted quote to create the matching invoice.

What does "validity period" mean on a quote?

The validity period is the number of days for which your quoted price is guaranteed. If costs change (materials, labour, exchange rates), quotes issued after that period may reflect the new prices. Setting a validity period (e.g. 30 days) protects you from being held to a price quoted months ago. The "Valid Until" date on the PDF is calculated automatically from the quote date plus the validity period you select.

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